Administrative Assistant II

Open Date: 01/23/2020

Requisition Number: 003-2020

Department: Fire

Salary: Commensurate with experience

Reports to: Fire Chief

Location: Valley Center, CA

OPPORTUNITY: This position is responsible to provide administrative and secretarial support to positions of high-level management or supervision of the Rincon Fire Operations Department. This person will conduct business in a professional and cordial manner that will uphold the integrity and reputation of Rincon. This position maintains a thorough working knowledge of and adheres to tribal policies, regulations and procedures.

JOB QUALIFICATIONS: EDUCATION/EXPERIENCE AND/OR TRAINING: High School Diploma or General Education Degree (GED). Three (3) years related experience required. WORK-RELATED KNOWLEDGE: Office Management Complete and maintain documentation/records

LICENSES OR CERTIFICATIONS: Valid drivers’ license

JOB RESPONSIBILITIES:

  1. Type correspondence to include, word processing/typing of letters, memos, forms, policies and procedures (includes handling of confidential information).
  2. Provide administrative support to include telephone coverage, copier projects (including overhead preparation), mail handling, supplies control and necessary communications internally and externally.
  3. Maintain records and logs of activities for a variety of Fire Operation services and programs.
  4. Assist Fire Operations management with their schedules and handle calls from both internal and external sources.
  5. Type and distribute the Strategic and Annual Plan to all managers yearly.
  6. Maintain attendance calendar for key management personnel.
  7. Maintain Fire Operation files, generate reports and give notice of problems to the Fire Chief/Captains.
  8. Schedule company-wide use of Fire Operations conference rooms.
  9. Maintain Vendor Contract files, Maintenance Agreement files and all Copyright files.
  10. Provide backup administrative assistance to other Tribal Departments as needed.
  11. Perform special projects as assigned.
  12. May be required to drive in the performance of duties as assigned.
  13. Attend required meetings and trainings.

CLOSING DATE: Open until filled
HOW TO APPLY: Submit a resume to the Human Resources Department, One Government Center Lane, Valley Center, California 92082, or e-mail to jobs@rincontribe.org.

Tribal preference will be given to eligible Rincon Tribal Members who meet the minimum qualifications. Background investigation, drug and alcohol screening is required as a condition of employment. Rincon Band of Luiseño Indians is an equal opportunity employer.

Leave a Reply

Your email address will not be published. Required fields are marked *