Executive Administrative Assistant

Open Date: 01/13/2023

Closing Date: Until Filled

Requisition Number: 001-2023

Department: Administration

Classification: Full-Time / Non-Exempt

Salary: $23.45 – $25.00 hourly

Location: Valley Center, CA

OPPORTUNITY:

This position is responsible to provide administrative services for executive personnel within the organization ensuring effective and efficient day-to-day operations. This position provides a positive professional image and provides for enhanced communication, documentation, advanced reporting and increasing use of advanced technology to increase the accuracy of information, reporting and record keeping. This position maintains a thorough working knowledge of and adheres to tribal policies, regulations, and procedures.

JOB RESPONSIBILITIES:

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  • Generates independent correspondence and reports representing the organization or a functional unit of the organization.
  • Schedules and coordinates the calendar for executives, arranging meetings, modifying schedules, and arranging appointments with internal and external contacts, and arranges for all travel, conferences, or event planning as assigned.
  • Procures office supplies and maintains sufficient inventory levels to maintain a highly efficient office.
  • Interacts with all levels of management, employees and Tribal members, government agencies and business facilities and responds to inquiries.
  • Responds to questions, provides referrals, resolves problems, and provides positive customer service.
  • Provides administrative support including the maintenance of project files.
  • Prepares presentations and creates documents for meetings of significant organizational interest.
  • May be required to travel as necessary.
  • Attends required meetings and trainings.

OTHER DUTIES

  • Demonstrates an awareness and appreciation of the cultural diversity of the community.
  • Back up to the Receptionist and other administrative support staff in the Administration Department.
  • Maintain a clean and safe working environment.
  • Adhere to safety standards and regulations of the Tribal Council.
  • Handle all confidential and proprietary information in accordance with policies and procedures.
  • Ability to multi-task while maintaining vigilant attention to detail.
  • Attends required meetings and trainings.
  • Perform other related duties as required.

JOB QUALIFICATIONS:

EDUCATION/EXPERIENCE AND/OR TRAINING

  • Graduation from a U.S. high school, G.E.D. or equivalent from a U.S. institution, or a
  • California High School Proficiency Examination (CHSPE) certificate is required.
  • Two years of college (Associates Degree) or equivalent and at least two years in an
  • executive assistant level position is highly preferred.

LICENSES OR CERTIFICATIONS

The following license and certification are required to be maintained throughout employment and are not subject to waiver:

  • Valid California Driver’s License. Must maintain a satisfactory driving record with the DMV.

WORK-RELATED KNOWLEDGE

  • Excellent interpersonal skills, ability to communicate effectively both orally and in writing; be able to establish and maintain effective working relationships.
  • Strong organizational skills and the flexibility and ability to manage time and multiple tasks with little supervision.
  • Proficiency with all current Microsoft Office programs as well as any other software programs, online communication platforms and other technology necessary to perform the job.
  • Experience developing communication materials, including PowerPoint presentations, flyers, brochures, booklets, etc.
  • Successful applicants will be a creative thinker, an energetic self-starter who enjoys new challenges and are able to function comfortably in a fast-paced team environment or independently.
  • Ability to multi-task while maintaining vigilant attention to detail.

BENEFITS

The Rincon Band of Luiseño Indians offers a comprehensive and competitive benefit package for full-time and qualifying part-time employees. Benefit include the following:

  • Health & Wellness Coverage: Medical, dental and vision coverage
  • Generous Paid Time Off (PTO) Accrual
  • Holidays: Full-time employees and qualifying part-time employees are eligible for eleven (11) full paid holidays, and four (4) half day (4 hours) paid holidays.
  • Comprehensive Annual Performance & Merit Reviews
  • Job Training based on Business Needs
  • Life and Long-Term Disability: $100,000 employer paid Life Insurance and Long Term Disability
  • Flexible Spending Accounts: Healthcare and Dependent care reimbursement accounts
  • Supplemental Life and Accidental Death and Dismemberment (AD&D) Insurance
  • Supplemental Coverage: Disability, Accident, Cancer, Life and Hospital Confinement
  • Retirement: 401(k) retirement plan with a generous employer match
  • Company Events: Rincon Tribal Government holds great social events for employees and occasionally raffle many prizes.